POSITION SUMMARY:
Under the direction of the Director of Government
Relations, Compliance and Procedures, the Administrator – Compliance and
Procedures performs highly confidential and complex administrative functions in
support of the day-to-day operations of the Office of Government Relations, Compliance
and Procedures as well as reviews and evaluates compliance issues and concerns
related to student safety, and fraud, waste and abuse with PGCPS. The incumbent of this position assists in the
administration and coordination of the work of the Office of Government
Relations, Compliance and Procedures, including monitoring, documenting and
reporting the results of compliance investigations and providing guidance to
executive leadership and school-based administrators regarding
compliance-related matters. The
incumbent of this position reviews, analyzes and drafts administrative
procedures. Special assignments are received through conferences,
written instructions and requests from the Director.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Assists in
developing and implementing effective internal controls for ongoing monitoring
and evaluation of system compliance with state and federal laws and regulations
and Board policies and system administrative procedures;
Assists
with district-wide implementation of the mandatory compliance professional
development for PGCPS employees, volunteers and contractors;
Investigates allegations of waste, fraud and abuse or student
safety violations in collaboration with other divisions/departments as needed;
Acts as a liaison between PGCPS and external agencies, such as
local police, the State’s Attorney’s Office, local Homeland Security and Child
Protective Services;
Assists with resolving compliance-related risks including, but not
limited to, working across normal lines of management responsibility in order
to facilitate communication and commitment among different divisions,
departments and offices to attain compliance related goals;
Assists with the preparation of a variety of reports on
system-wide efforts related to compliance with state and federal laws and
regulations, and Board policies and system administrative procedures;
Assists with the development of corrective action plans for
resolution of compliance issues and concerns;
Provides guidance to school-based administrators and department
heads regarding the interpretation and implementation of various administrative
procedures;
Assists with drafting and reviewing administrative procedures;
Assists with tracking and monitoring divisions/departments’
implementation of legislation in which the division/department is responsible
for implementation;
Assists with monitoring and identifying changes in employee expectations
addressed in newly developed/revised Board of Education policies and system
administrative procedures to ensure necessary updates are made to the Employee
Code of Conduct annually;
Provides assistance to parents, community members and employees relating
to interpreting and navigating system policies and procedures; and
Performs other
duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Considerable
knowledge of school system functions and organizations;
Experience
in analyzing and interpreting a variety
of data sources;
Demonstrated
competence in the ability to provide timely and accurate information needed to inform executive decisions;
Demonstrated
ability to present to a variety of audiences (board members, executive
leadership, school faculties, and parent/community groups);
Experience
using Google platforms;
Demonstrated
proficiency with business technology applications (e.g. Microsoft Office Suite
– Word, Excel, Outlook and/or PowerPoint) and cloud-based applications;
Ability to
deal tactfully and effectively with school system administrators, staff,
parents and the community;
Ability to
gather, organize, analyze, and report information and data to
individuals/groups of varying sizes;
Ability to
maintain confidentiality with sensitive information;
Must be
collaborative and have an excellent ability to work in a team environment with
experience in working with people of diverse backgrounds and cultures; working
across multiple departments and units;
Highly
self-motivated, self-directed, and attentive to detail;
Ability to
prioritize and execute tasks under pressure;
Flexibility
and ability to adapt to evolving job roles and diversity of projects;
Excellent
problem-solving skills and ability to develop appropriate options and actions;
Excellent
oral and written communication skills; and
Excellent
human relations skills.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Master’s degree from an accredited
college or university required; Doctorate of Jurisprudence from an accredited
law school preferred. A minimum of five (5) years of successful experience in
compliance-related work, professional investigations and/or development of
procedures required.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
Oversees
and provides guidance and directions to the unit staff.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.