POSITION SUMMARY:
Under the direction of the Chief Financial Officer, the Director
will be responsible for performing executive level supervision for processing
system-wide payroll, transaction and costing analysis and reconciliation, and
financial management and compliance reporting.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Providing
strong managerial, technical, and interpersonal leadership, guidance,
direction, training, and support to staff;
Preparing
quarterly federal and state unemployment tax reports and monthly, quarterly,
and annual withholding tax reports including preparation of W2 statements;
Updating
employees regarding new tax regulations, special rulings and collective
bargaining contract changes affecting payroll processing and management;
Developing
and implementing standard operating procedures (SOP’s) for all payroll
functions and operations ensuring proper documentation exists to support
payroll changes;
Verifying
application of proper accounting principles, practicing internal controls, and
maintaining current and historical employee payroll records;
Verifying
the accuracy and integrity of the payroll database to include hands-on
knowledge to perform essential duties of team members in their absence;
Interpreting
board policies, federal and state laws and regulations affecting payroll
procedures issuing written instructions to ensure compliance;
Ensuring
appropriate payroll costing to general ledger and that payroll is analyzed
and reconciled monthly;
Preparing,
controlling, and distributing employer and employee Federal and State Tax
reports and returns;
Reconciling
payroll controls for year-end tax reports to the Federal and State governments;
Preparing
data for court appearances and giving testimony on behalf of the school system
and employees in response to court ordered summons;
Receiving
and processing tax levies from the Federal and State governments and court
ordered wage garnishments;
Assisting
and advising the offices of Human Resources in providing accurate job
information to ensure correct payroll data; and
Provide
accurate job and deduction information to ensure correct payroll data for all
Benefits Services.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Thorough
knowledge of generally accepted payroll and accounting principles, practices,
and procedures applicable to governmental entities;
Thorough
knowledge of payroll laws and regulations in the State Maryland, local and
federal governments;
Knowledge
of information management systems and their application to payroll operations;
Ability
to review, examine, analyze, and interpret payroll and accounting documents and
records;
Ability
to recognize, initiate and implement system changes;
Strong
leadership and supervisory skills;
Ability
to establish and maintain effective working relationships with school system
officials and employees; and
Strong
and effective oral and written communications skills.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor’s
Degree from a college or university with an Accounting or Finance Degree
(MBA/CPA Preferred) or related field with increasingly responsible experience
in financial management and administration required.
Five
years’ experience managing and supervising a large computerized payroll system
in government or the private sector (experience with Enterprise Resource
Planning (ERP) systems required, preferably Oracle HRMS is a plus); or any
equivalent experience and training which provides the required knowledge,
skills, and abilities.
CERTIFICATION REQUIREMENTS:
Certified
Payroll Professional (CPP) preferred.
SUPERVISORY RESPONSIBILITIES:
Oversees
and provides guidance and direction to the unit staff.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
Minimal travel may be required.