The E-rate Specialist will be responsible for the Administration of the E-rate Program.  The Administration of the E-rate Program is well documented in Board Policy 0124 E-rate Management and Administrative Procedure 0709 E-Rate Procedures. The E-rate Specialist will be directed by the Chief Information Officer to ensure the district adheres to policy and procedure.  Responsibilities include collaborating with Technology Operations and the Telephone Services Office, Accounts Payable Office Accounting Office, Budget Office, Purchasing and the Treasury Office.  All paperwork for each annual cycle must be retained to support the district's annual application.  If applicable, E-rate Specialist will work with E-rate Consultant to assist in the submission of the annual application, gather information needed from the district to submit application, and retain all records used for the annual submission.  The E-rate Specialist will also perform duties such as creating requisitions, budget adjustment requests, and time entry for the Department of Technology Support Services.   

 

Keeps record of all paperwork and electronic documentation to support the annual application submission which includes RFP documents, evidence of RFP posting, scoring rubric used, actual scoring of each vendor;

Forms 470 and Form 471;

Invoices for all e-ratable services;

A copy of annual FARMs information and detail records;

Form 472 - reimbursement;

Reconcile accounts to ensure all reimbursements are received in a timely manner once approved by USAC;

Copy of the Budget to verify funds are available for E-rate Projects;

Copies of Reimbursements Received;

Create Requisitions using Oracle's E-Business Suite;

Create Budget Adjustment Requests using Oracle's E-Business Suite;

Complete Time Entry in Oracle's E-Business Suite;

Set up Job Interview Packets for the Director of Technology Support Services;

Assist with Administrative Tasks in the Division of Information Technology; and

Other duties as assigned.

 

 

 

Thorough Knowledge of Microsoft's Office Suite;

Effective administrative skills;

Effective organization skills;

Excellent written and verbal communication skills;

Willingness to work flexible schedules;

Time keeping skills;

Skills in Oracle to complete requisitions, budget requests, and prepare budget reports;

Thorough knowledge of E-rate rules and regulations; and

Thorough knowledge of Board Policy 0124 and Administrative Procedure 0709 

 

 

Associates Degree Preferred; High School Diploma Required.

 

 

None Required.



No direct supervisory responsibilities.



The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.




The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.




None.