POSITION SUMMARY:
Under the direction of the Director of Curriculum
and Instruction, the Fiscal Analyst – Curriculum and Instruction will
coordinate the day-to-day operations of the Title II grant and maintain fiscal
records, prepare budgets, analyze and reconcile monthly budget reports of
restricted funds, and make projections of expenses for all budgets. An employee
in this class may improve upon existing methods or develop new methods and
techniques to accomplish assigned duties. The employee will work within those
policy guidelines established by the school system, the Title II grant and the
Director of Curriculum and Instruction. Work involves contact with departments
within the school system as well as outside vendors.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Management Tracking System for
restricted funds, which are essential to the management of the Division;
Assists the Director with the completion
of the Title II grant to MSDE;
Provides financial information to
supervisory staff who may be responsible for multi-year or short-term grant
budgets;
Maintain records of all the purchase
orders made on grants;
Assists in preparation, implementation,
monitoring of grant budgets, as well as budget reports that may be required;
Assist supervisors in preparing mid and
final year grant reports;
Analyzes and reconciles monthly grant
reports, reporting discrepancies to the Director;
Enters and receives orders and reconciles
purchase order discrepancies with vendors;
Develop and maintain the Non Public orders
and data files;
Manage and review Non Public school
payments;
Participate in grants and Non Public
Audit;
Provide cost sheets status report to
various supervisors;
Prepare Non Public projection report for
various departments;
Act as departmental liaison with MSDE
regarding Title II grant issues;
Compile and review the State report
quarterly;
Compile statistical data for
dissemination to various Financial Services Departments; and
Performs related work as required.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Working knowledge of office procedures,
practices, and equipment;
Good knowledge of the current principles
and practices used in planning and monitoring budgets;
Good knowledge of the research and
statistical principles, methods and procedures applicable to grant budgeting
and accountability;
Ability to analyze, interpret and
explain budget reports and to make projections and recommendations orally and
in writing; and
Ability to establish and maintain
effective working relationships with program leadership, program employees and
other school system staff.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor’s
degree required with major course work in Finance, Accounting, Administration,
Business Administration or related field with at least three (3) years of work
experience in grant management and public school/government budgeting or
accounting required.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.