POSITION SUMMARY:
Under the direction of the Director of Capital
Programs, the Fiscal Supervisor – Capital Programs is responsible for the
fiscal management of capital funds for Prince George’s County Public
Schools. The incumbent of this position
oversees the Capital Programs’ fiscal team and actively creates, plans,
coordinates and manages accounting, planning, reporting, internal and external
fiscal controls, fiscal analysis and audit actions related to capital budgets,
grants and appropriations including invoicing, procurement and closeout
activities for the ongoing portfolio of capital projects. The Fiscal Supervisor – Capital
Programs prepares, monitors and maintains project accounting records and
related performance measures and coordinates the construction procurement and
accounting operations. The incumbent serves as an advisor to key staff with
operational and financial reports and project-related data and is responsible for
the reconciliation of capital fund accounts.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Prepares, monitors and maintains project
accounting records and related performance measures; provides regular
project-related reporting to department management and key staff on
availability of funding, expenditures-to-date, balances closeout requirements
and compliance with internal and external fiscal controls;
Oversees and manages the accounting functions of
the Department of Capital Programs, including the timely processing of purchase
orders, invoices, contract amendments, change orders and similar documents;
Ensures compliance with all applicable state, county
and PGCPS fiscal requirements and policies;
Develops and monitors the Capital Programs’
annual operating budget in coordination with the Director of Capital Programs
and Budget and Management Services; actively participates in the development of
the annual capital budget and spending plan (CIP);
Identifies potential funding risks and develops
plans to address projects that are projected or reported to be in a shortfall
status;
Advises department management and staff in the
preparation of contracts and modifications to contracts and provides up-to-date
reporting on availability of funding, expenditures-to-date and validity of
proposed contracts and modifications;
Develops and manages a robust stakeholder
communication plan to ensure critical items, such as invoice payment, are
achieved within acceptable timelines and are transparent to vendors;
Serves as a primary liaison with county and state
officials regarding the system’s adherence to and status reporting on fiscal
and closeout guidelines related to approved capital projects;
Maintains accounting controls by creating,
recommending and monitoring adherence to policies and procedures as required;
and
Performs other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Working knowledge of procedures and experience
with procurement in a large computerized procurements system in government or
the private sector;
Working knowledge of procedures and experience
with budget development and monitoring in a large computerized procurement
system in government or the private sector;
Good knowledge of generally accepted purchasing,
payroll and accounting principles, practices and procedures applicable to
government entities;
Ability to effectively manage a team;
Ability to establish and maintain effective
working relationships with state, county and school system officials;
Demonstrated exceptional skills and knowledge of
Microsoft Office products, including Excel, Word, Access and Power Point; and
Excellent oral and written communication skills.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor’s degree from an accredited college or university with major
course work in accounting, finance and/or business management required;
Master’s degree preferred. A minimum of
five (5) years of applicable experience, preferably working with a large
computerized system in the government or private sector with an Oracle
Enterprise Resource Planning (ERP) or similar ERP system.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
Supervises and provides
guidance to assigned personnel.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.