POSITION SUMMARY:
Under the
direction of the Supervisor of Strategic Grants Development and Management, the
Grants Technician II will perform diverse and complex technical and administrative
duties to support program managers and sponsors throughout the grant lifecycle to
increase the accountability and effective development and management of grants
and ensure program compliance. The Grants Technician II will develop
professional development events and conduct training on best practices for
grants managers to provide technical assistance and support grants development
and management. The Grants Technician II will manage and oversee regularly
reporting of the grant status to executive sponsors and district leadership.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Provides training and support to grant program
managers;
Maintains a current list of grant program
managers and alternate grant program managers;
Supports the development of tailored
professional development for new and current program managers;
Acts as an administrator for the grants website
ensuring information is accurate, timely and intuitive to assist PGCPS’ grant
managers and sponsors;
Manages an organized manual file system of
critical grant documents and/or ensures electronic repository is current and
comprehensive of key documents relative to all major grants;
Manages the solicitation and review of Time and
Effort Reports to ensure compliance to grant requirements;
Facilitates grant compliance through alerts and
escalations on upcoming proposal and reporting deadlines;
Maintains accurate and current records of key
attributes of major system grants including grant program managers and
alternate grant program managers to provide timely grant reports to requesting
stakeholders;
Supports the archival and secure destruction of
grant documentation in accordance with the terms and conditions of the grant;
Supports on-site technical assistance sessions for
new grant awardees and/or program managers;
Supports the grants development and management
specialists and cross-functional grant support teams in addressing concerns and
implementation issues and providing executive status reports during the grant
period;
Supports the review of mid-year and annual
performance reports prior to submission to funding agencies;
Supports the development and documentation of
PGCPS’ methodologies and a Program Manager Toolkit to manage all major aspects
of grants;
Supports the facilitation and completion of the
grant lifecycle, to include pre-award, award and post-award activities, and/or
reports and PGCPS’ lessons learned documentation;
Supports the internal signature process of
grant documents through tracking and monitoring the status of approval using
database/grant application;
Processes all incoming grant submissions to
provide initial review of grammar, proper format and content; and
Performs other related duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Comprehensive knowledge of federal, state, and local regulations
regarding grants, grant agency requirements, and grant criteria for a large public
school system, State or federal agency;
Ability to provide technical assistance to program managers on the
correct format, terminology, and procedures for preparing grant submissions to
funders;
Knowledge of administrative methods and strategies to select, modify, or
develop responses to meet unexpected or complex grant conditions;
Ability to submit documents electronically by using external submission applications;
and
Proficiency in Microsoft Office Suite (Word, Excel, Power Point) and web
development software.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Completion
of high school diploma or GED required. Minimum of four (4) years of Grants
Management work experience; business school, office practice course work, and college
courses preferred; or any equivalent combination of experience and training
which provides the required knowledge, skills and abilities.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.