The Head Mail Clerk is responsible for the day-to-day operation of the central mail room. An employee in this class is responsible for all phases of the work in the central mail room. Constant attention and review of the work in progress is required to insure accuracy, timeliness of production and safe and efficient delivery of all mail. Instructions are received pertaining to special situations or major changes in operations. General supervision is received from the Director of Purchasing and Supply.  

Supervises and participates in the sorting, weighing, stamping and sealing of United States and departmental mail, and in picking up and delivering on a scheduled basis at the Central Office;

Assists in establishing routes and schedules;

Oversees Mail Clerk positions;

Provides on-the-job training for subordinate employees in  processing the mail;

Prepares required reports;

Ensures mail/courier schedules and deadlines are met;

Keeps distribution list up-to-date;

Assists in the receipt and distribution of material, supplies, and equipment as directed;

May drive motor vehicles in making pick-up and deliveries within and outside the Central Offices; and

Perform related duties as assigned.

 

 

Thorough knowledge of current postal regulations and rates for the various classes of mail;

Experience in performing general clerical or mail room work;

Ability to demonstrate a high degree of responsibility for the safe and efficient handling of mail;

Ability to supervise a group of subordinate employees;

Ability to rapidly and accurately sort and ensure mail delivery;

Ability to operate mail processing equipment;

Ability to write legibly;

Ability to establish and maintain effective working relationships;

Ability to lift moderately heavy articles, and to do considerable standing and walking; and

Must be in good physical condition.

 

Completion of a standard high school diploma or GED; with two (2) year mail service experience.

Possession of an appropriate and valid Maryland Motor Vehicle Operator’s License with driving record indicating five (5) or fewer current points of which no more than three (3) shall have been accumulated as a result of traffic violations occurring while operating a Board of Education vehicle.

 

No direct supervisory responsibilities.



The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.




The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.




None.