POSITION SUMMARY:
Under the direction and supervision of the
Senior Records Management & Verification Partner, the Human Resources Junior
Partner – Records Management & Verification performs specialized work in
the areas of document management, audits, Maryland Public Information Act
(MPIA) requests, and employment verifications.
The incumbent of this position ensures the implementation of policies,
procedures, tools and standards that drive the quality and effectiveness of all
records management operations impacting all phases of the employment life
cycle.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Provides transactional staffing
services to assigned accounts including, but not limited to, screening,
supporting interviews, processing documents and personnel actions, maintaining
records, and preparing reports;
Gathers, reviews, compiles, and
maintains data from a variety of systems to prepare accurate and comprehensive
reports at the direction of the supervisor and/or leadership;
Resolves frontline employment related
issues and concerns with discretion and maintains confidentiality of sensitive
information;
Provides administrative support to
designated functional areas;
Supports the Human Resources
Division’s mission and objectives by completing diverse, technical, and complex
administrative duties that support the employment life cycle;
Serves as liaison and support to
school/office staff regarding document management;
Supports leadership in responding to
legal requests in a timely manner, to include subpoenas, MPIAs, etc.;
Assists leadership with the
onboarding, orientation and placement of participants in the Summer Youth
Employment Programs (SYEP); attends monthly meetings as necessary;
Completes scanning of personnel
files, interview files, form I-9s, etc. into Oracle’s WebCenter;
Assists in maintaining compliance for
the purpose of adhering to federal, state, and local employment laws and the
negotiated agreements between collective bargaining units and PGCPS;
Composes correspondence for the
purpose of providing support or conveying information to internal and external
customers and staff;
Provides support and represents PGCPS
at placement events and orientation sessions in the completion of the federal
form I-9;
Provides information and guidance to
principals, department heads, staff, and employees related to departmental and
systemic processes and procedures pertaining to employment verifications and
the management of personnel documents;
Attends and participates in team and
divisional staff meetings to assist in continuous improvement of
communications, customer service, and planning;
Assists with the development of
guidelines for records retirement eligibility, retrieval procedures,
communication protocols, records logs, and onsite records staging/holding area;
Sets priorities in a fast-paced
environment to manage onsite file storage and provide support to employees
requesting to review personnel files;
Responds to oral, written, and
electronic inquiries in accordance with office, departmental and systemic
standard operating procedures;
Maintains and creates departmental
spreadsheets and databases as needed; and
Performs other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge and experience of human
resources best practices and principles;Experience with Human Resource
Information Systems - Oracle preferred;
Ability to function independently and
work within a team;
Ability to exercise appropriate
judgment and discretion in providing administrative and technical support
regarding Human Resources within PGCPS;
Ability to collect, compile and
analyze data, assemble information and prepare reports;
Ability to effectively interpret and
communicate human resource policies and procedures;
Ability to establish and maintain
effective working relationships with associates, officials and employees;
Ability to prioritize, plan, and
execute multiple complex and continuing assignments in a timely and efficient
manner;
Ability to maintain confidentiality;
Ability to travel offsite and work
evening and weekend hours;
Excellent oral and written
communication and presentation skills;
Excellent interpersonal and
organizational skills; and
Must be proficient in Microsoft Office
Suite (Excel, PowerPoint, Word, Outlook, etc.) and skilled using the internet
for work related research, as well as Oracle and position control related
technologies.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor's degree from a regionally accredited
college or university with major work in human resources, business
administration or public administration;
three (3) years of increasingly responsible professional experience
directly related to human resources administration.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.