As the Management Analyst for the Department of Building Services, the incumbent manages data and administrative requirements. Duties and responsibilities will involve assisting the Director in developing and administering procedures and methods for the proper maintenance and operation of school system property and effecting economics through efficient utilization of materials and personnel. The work is analytical in nature with the goal of improving efficiencies and productivity throughout the department. The work is reviewed by the Director for results obtained in meeting the objectives and goals of the department. The responsibilities of this classification are considered to be administrative in nature and will require an employee to occasionally work time for which the employee will not receive additional compensation.    

 

Analyzing and tracking the performance metrics of the Building Services Department, i.e.; prepares reports, charts, and tracks data using departmental records;

Create data management systems and programs as required;

Creating, managing, maintaining, and updating information systems and reports for the Building Services Department;

Provide daily updates of work performed through monitoring and extraction of reports from automated, online work order system and Project Management Tracking software system;

Develop and maintain temporary building allocation, relocation, maintenance tracking systems,  radio, other wireless device assessments, allocations, upgrades,  and Facility Inspection software systems;

Assist in processing and tracking contract bid documents;

Assessing contractor performance, and project schedules;

Bid document review with responsible Building Services Department Staff;

Requesting bid document preparation with the Purchasing Department, and bid document awards;

Assist in training personnel on new hardware and/or administrative and information systems;

Developing administrative procedures for the Building Services Department;

Developing and maintain required department reports such as Comprehensive Maintenance Plan, Facility Condition and Needs Reports, and assist in CIP submissions;

Editing and formulating correspondence and communications tools within the department, with other departments in the school system, with all other relevant organizations, and individuals as determined by the Director;

Serving as administrative manager when directed by Director of Building Services;

Researching information necessary to the solution of the Building Services Department technical issues; and

Performing related work as required. 

 

 

Considerable knowledge of principles and practices of building requirements;

Knowledge of personal computer software systems including word processing and data processing;

Knowledge of  automated work order systems and project management systems;

Considerable analytical skills to facilitate research, provide feasibility studies, provide statistical information, and perform simple operations research work;

Ability to plan, implement and evaluate;

Ability to initiate correspondence and prepare reports both orally and in writing; and

Skill in effective human relations and communications.

 

 

 

Graduation from an accredited college or university with a Bachelor’s Degree required in Engineering,  Operations Administration, Data Management or other related fields, with a minimum of five years administrative management experience required, and considerable analytical, productivity improvement experience in a support environment such as manufacturing, distribution, school system operations, commercial construction; or any equivalent combination of experience and training which provides the knowledge, skills and abilities required.

 

 

None Required.



No direct supervisory responsibilities.



The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.




The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.




None.