POSITION SUMMARY:
Under the direction of the Supervisor of Pay and Leave
Services, the Pay and Leave Specialist will be responsible for the
administration of the time and leave reporting, leave management, pay
adjustments, separation payouts and extended option pay plans. The incumbent of this position will assist
with payroll processing and the analysis and reporting of information related
to time and leave accountability. The
Pay and Leave Specialist will review, resolve and respond to inquiries related
to pay and leave and will provide information and guidance to timekeepers,
timecard approvers and employees related to pay and leave processes and
procedures.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Analyzes timecard data to identify
discrepancies; processes, reviews and corrects timecards;
Tracks, monitors, approves and
researches extended leave requests, such as Family and Medical Leave Act
(FMLA), leaves of absences, Sick Leave Bank and other extended leaves of
absence;
Develops close work relationships with
timekeepers and timecard approvers to ensure employees are accurately paid and
are on the appropriate leave type on a biweekly basis; addresses and responds
to inquiries related to employees’ pay and/or leave status;
Researches, calculates and processes
retroactive payments, leave payouts and earned versus pay for employees with
personnel changes; reviews and approves calculations of team members to ensure
accuracy prior to payment;
Researches, calculates and processes
off-cycle payments for late time, high volume submissions or as assigned by
supervisor;
Assists in maintaining compliance for
the purpose of adhering to federal, state and local employment laws and
negotiated agreements;
Completes diverse technical and
administrative duties that support the pay and leave functions to ensure
employees are returned to work in a timely fashion and paid accurately;
Gathers, reviews, compiles and maintains
data from a variety of systems to prepare accurate and comprehensive reports
for supervisors and leadership;
Attends and participates in team and
divisional meetings to assist in continuous improvement with communications,
customer service and planning;
Provides training and monitors the work
of newly hired personnel; and
Performs other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Thorough knowledge of federal, state and
local laws, policies and procedures as it pertains to pay and leave;
Knowledge and experience with payroll
and leave systems (Oracle experience preferred);
Extensive knowledge of payroll
practices, accounting principles and IRS payroll regulations;
Proficient in the Microsoft Office suite
(Excel, PowerPoint, Word, etc.) and Google applications;
Skilled using the internet for
work-related research;
Excellent oral and written communication
and presentation skills;
Excellent interpersonal and organization
skills;
Ability to establish and maintain
effective working relationships;
Ability to work both independently and
within a team;
Ability to exercise appropriate judgment
and discretion in providing administrative and technical support;
Ability to maintain confidentiality; and
Ability to collect, compile and analyze
data, assemble information, and prepare reports.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor’s degree from a regionally accredited college or
university in business, accounting, finance or a related field required. A minimum of three (3) years’ experience in
financial management and administration preferred. . In lieu of the education requirement, a total
of five (5) years of directly related successful work experience in the payroll
services and/or leave management field may be substituted.
CERTIFICATION REQUIREMENTS:
Fundamental
Payroll Certification (FPC) preferred.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.