POSITION SUMMARY:
Under the direction of the Supervisor of Payroll Systems, the Payroll
Analyst II will be responsible for the accurate preparation, documentation and
reconciliation of payroll and the administration of the Oracle payroll system. Theincumbent will review and analyze the
existing payroll systems, procedures and financial reports, internal controls
and operations to ensure effective and efficient accountability.The Payroll Analyst II will design
changes considered necessary, prepare procedural manuals and reports of
financial and payroll transactions, analyze account records, implement/install
approved changes, and perform responsibilities related to federal and state
taxes
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Provides
highly complex administrative support in the areas of payroll compensation,
calculation and processing, benefits calculation and compilation, accounting,
and record keeping systems;
Processes
biweekly, supplemental and summer payroll;
Provides
information to employees, supervisors, outside agencies and/or other auditors;
Performs
mathematical computations which includes, computing costs, adjusting, balancing,
and reconciling information to ensure accuracy of data;
Performs
troubleshooting and works with school system staff to resolve system problems;
Analyzes
and coordinates changes to the system to comply with the laws, as well as
internal and external reporting requirements;
Analyzes
and compiles information and prepares payroll related surveys, studies,
projects and investigations;
Performs
analyses and prepares schedules to aid the Business Management Services
Division in the budget and financial close process;
Reconciles
payroll liability accounts to ensure accuracy of reporting and distribution of
funds;
Performs
analyses, prepares schedules, adjusts journals and notes for payroll related
liabilities for year-end financial reporting;
Leads
and prepares operational system requests and updates the procedure manual to
accommodate changes in the system;
Leads,
analyzes and prepares annual and quarterly federal and state tax returns;
Prepares
and reconciles W-2s;
Resolves
customer inquiries concerning payroll issues;
Performs
analyses of costing for payroll transactions and ensures proper posting to
general ledger;
Leads
and performs payroll processes as directed;
Supports
payroll team leads and/or payroll supervisor, and
Performs
other related duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Thorough
knowledge of generally accepted payroll and accounting principles, practices,
and procedures applicable to governmental entities;
Thorough
knowledge of payroll laws and regulations in the State of Maryland, local and
federal governments;
Demonstrated
understanding of specific legal provisions and generally accepted payroll
principles applicable to the school system;
Knowledge
of information management systems and their application to payroll operations;
Ability
to review, examine, analyze, and interpret payroll and accounting documents and
records;
Ability
to recognize, initiate and implement system changes; ;
Ability
to establish and maintain effective working relationships with school system
officials and employees; and
Strong and effective oral and written
communications skills.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor’s degree from a regionally accredited college or
university in business, accounting, finance, or a related field required. A minimum of three (3) years’
experience in financial management and administration preferred. A minimum of three (3) years’ experience operating
a large, computerized payroll system in the government or the private sector. Experience
with the Enterprise Resource Planning (ERP) systems, preferably Oracle Human Resources
Management System (HRMS) is a plus.
CERTIFICATION REQUIREMENTS:
Certified Payroll Professional (CPP) preferred
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.