POSITION SUMMARY:
Under
general supervision, the incumbent performs payroll tasks of moderate
difficulty in the maintenance of the payroll system, including payroll
preparation, payroll reports, time reporting and the processing of other
transactions relative to the payroll services. The work involves processing
payroll transactions for the purpose of updating and correcting employee records
and issuing paychecks, answering and responding to phone and e-mail inquiries
as well as walk in traffic. Work of this class involves the ability to apply
detailed understanding of PGCPS policies and procedures, and understanding of
negotiated contracts.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Monitors, maintains, processes and
ensures accuracy for payments and time entry for assigned employees;
Verifies time reported and contacts work
locations to resolve any questions concerning employee’s pay and/or
discrepancies;
Monitors, tracks and maintains
employees’ leave of absences and return to work;
Calculates reconciliations (earned
versus paid) to determine payroll liability;
Creates quick pas as needed;
Answers frequent walk-in, email and
telephone requests from employees regarding difficult payroll questions;
Researches records to supply or support
earnings paid and reported;
Prepares reports by compiling summaries
of earnings, leave, deduction and non-taxable wages;
Researches and responds to inquiries
from Employee and Labor Relations Office and Office of General Counsel;
Collates, calculates and enters data
into Oracle;
Updates payroll records by entering any
changes to employee information such as: exemptions, time worked, leave and
balance adjustments;
Trains newly assigned employees;
Initiates periodic payments by preparing
and administering checks or making deposits to a banking institution;
Processes and issues W2 forms; and
Performs other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Solid knowledge of relevant payroll
legislation, policies and regulations on both state and federal level;
Working knowledge and experience with
Oracle and/or other payroll software such as PeopleSoft, PayForce, etc.;
Extensive knowledge of payroll
practices, accounting principles and IRS payroll regulations;
Through knowledge and considerable experience
with Microsoft Office Suite;
Experience working in customer service;
Excellent human relations skills, and
oral and written communication skills;
Ability to efficiently and accurately
perform data entry;
Ability to work independently in a time
sensitive environment and make sound decisions;
Ability to multi-task in a high volume
and fast paced work environment with specific deadlines;
Ability to maintain confidentiality; and
Ability to collaborate with others and be
an effective team player.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
High school diploma or GED required; Bachelor’s Degree in
Accounting/Business Administration/Human Resources preferred. Four (4) years of experience in a fast paced,
high volume payroll and/or human resources environment.
CERTIFICATION REQUIREMENTS:
Fundamental
Payroll Certification (FPC) or equivalent preferred.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.