Under the direction of the Director of Building Services, the Planning Data Analyst will  perform duties in planning, managing and preparing the annual budget, including  analysis and control of expenditures. Perform advanced budgeting, analytical and contractual functions for Building Services and other offices in the Division of Supporting Services. The incumbent will be responsible for the development and preparation of bid documents for contracted services. Preparation and presentation of statistical and analytical information is necessary to efficiently plan departmental expenditures for daily operations. Assignments include creating a wide variety of documents used by others in the areas of performance management, contract specifications, drafting documents and program manuals.  

 

Manages the budget and expenditures of the Department of Building Services;

Contacts divisional budget, accounting, and other administrative representatives;

Gathers preliminary budgetary data, tabulating expenditures and unit cost information, and provides related services directed toward the compilation and evaluation the of division’s preliminary budgetary requests;

Leads the operating team in the development of the departmental annual budget;

Writes and/or edits narrative reports describing divisional program expansion, reduction, deletion, or other program modifications, including unit operating costs and anticipated total future operational costs based upon suggested program modifications;

Conducts administrative and procedural system analysis projects;

Works with department heads to oversee the procurement of materials and services for the department to include creating purchase orders, receiving invoices and affecting payments;

Works with the Financial Services Department to develop and improve accounting/budgetary control systems related to execution of adopted budgets;

Analyzes procedures and information with the application of such techniques as flow charts, financial modeling, and current costs of materials, while taking into account the facilities needs of the school system in order to optimize operations, reduce costs and plan effectively;

Prepares models of project spending in order to evaluate the effect of varying equipment lifetimes, inflation rates and repair costs;

Produces presentation materials used to brief administrators and others;

Develops processing and tracking contract bid documents;

Assesses contractor performance, bid document review with responsible Building Services Department staff, requesting bid document preparation with the Purchasing Department, and bid document awards; and

Performs related work as assigned.

 

 

Good knowledge and experience in the Maintenance Department and the ability to analyze and track expenditures;

Effective training, planning and organizational skills;

Good knowledge of the Division of Supporting Services’ operations and policies;

Ability to develop bid documents for contracted services and materials;

Effective oral and written communication skills; and

Ability to establish and maintain effective working relationships with various department personnel and other school officials.

 

Bachelor's degree with major coursework in Finance, Public Administration, Business Administration or a related field with at least three (3) years of responsible experience in finance and procurement of large organizations required.

 

None Required.

 

Some direct supervisory responsibilities.

 

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.




The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.




Deemed as essential personnel; and may be required to work day, night or weekend hours to meet the operational needs of the department.