POSITION SUMMARY:
Under the direction of the Supervisor of Pupil
Accounting (PA), the Pupil Accounting & School Boundaries Specialist
manages, maintains and applies the department's tabular resources to conduct
quantitative analyses and prepare reports.
The incumbent serves as a resident expert in the area of specialty. The Pupil Accounting & School Boundaries
Specialist performs analytical and administrative functions at a high level,
integrating spatial and tabular data to produce databases, quantitative
analyses and reports. The incumbent will be the staff lead for the
development, documentation and oversight of procedures for pupil accounting
related to aspects of the Student Information System, state and federal
reporting, and end-of-year rollover procedures. Also, serve as an essential
team member or lead in other Pupil Accounting activities including informal
kinship, tuition billing, lottery and choice operations.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Assists the Supervisor in all aspects of
PASB operations and responsibilities;
Integrates enrollment and demographic
data from multiple sources to contribute to the analysis and enrollment
projections required of the department; develops or assists in the development
of a variety of reports to meet state requirements and district planning needs;
Manages the school enrollment data,
address management system, school and program boundaries, and tracking
development activity; evaluating the potential impact on school enrollment;
Prepares detailed long- and short-term
pupil enrollment lottery projections for individual schools and for the school
district based on alternative facility, program and boundary plans;
Performs qualitative and quantitative
analysis of data;
Prepares a variety of regular and
special reports related to pupil attendance, class size, and other current or
historical data as required by the state and county and for district planning
and information purposes;
Prepares written, graphic and numeric
summaries and presentations of data in response to standard reporting
requirements as well as ad-hoc requests;
Prepares spreadsheet, graphics, and
presentation quality summaries;
Writes programs and develop databases,
applications, user interfaces, and macro-level commands to meet staff needs;
Provides database management and
analysis assistance to other PASB staff;
Evaluates information and data from
outside sources for its impact on school enrollment and where appropriate,
translating or converting data from outside sources;
Provides informal training and guidance
to other department staff to increase their skills in spatial analysis and data interpretation;
Prepares presentation materials; may
attend public hearings or forums on other PA matters;
Assists in providing in-service training
to school personnel on collecting, entering data into and reporting data from
the Student Information System;
Handles sensitive and confidential
information with appropriate discretion;
Provides guidance and direction to other
professional staff on specific assignments as necessary; and
Performs
other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Must be able to operate standard
office equipment including microcomputers and office software;
Knowledge of methods and techniques to
collect, process and analyze demographic, statistical and spatial data;
Ability to organize and analyze data;
Expert knowledge of Excel for data
analysis and reporting;
Ability to prepare complex
spreadsheets in Excel;
Knowledge of database structures and
data maintenance procedures;
Sound knowledge of relational database
systems including but not limited to practical knowledge of SQL;
Ability to perform computational tasks
with speed and accuracy;
Ability to prepare clear, concise,
written and oral reports and recommendations;
Ability to communicate effectively
orally and in writing including public presentations;
Ability to plan and organize work
routines, set priorities, work independently and meet deadlines;
Ability to operate standard office
equipment including microcomputers and related software applications;
Ability to establish and maintain
effective working relationships with others;
Ability to deal with the public and
public officials tactfully and courteously; and
Ability to read, interpret, apply, and
explain state and federal regulations and district policies and procedures
related to pupil registration and attendance accounting functions.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor's degree
from an accredited college or university in Accounting, Budget, Finance,
Business Administration or a related field with a minimum of four (4) years of
relevant, progressively responsible experience OR a minimum of eight (8) years
of relevant, progressively responsible experience is required.
CERTIFICATION REQUIREMENTS:
None required.
SUPERVISORY RESPONSIBILITIES:
May
supervise support staff as assigned; provides guidance and direction to other
professional staff on specific assignments as necessary.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.