POSITION SUMMARY:
Under the
direction of the Supervisor of Pupil Accounting & School Boundaries this
incumbent will perform diverse, technical and complex duties to support the
SchoolMax and MSDE USIS systems and provide pupil accounting support for the
district including the submission of all reports and coordination of data
collection. The Pupil Accounting Associate will implement checks and balances
for data entry and ensure schools have the necessary information to complete
registration and enrollment. This
incumbent will also assist in running/extracting state enrollment reports to
ensure that data is being correctly captured.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Interprets documents for data entry into various information systems
including but not limited to Oracle, SchoolMax, APEX, USIS, and Certify;
Analyzes, and performs edit corrections and reconciliations from
extracted data files submitted to Maryland State Department of Education
(MSDE);
Resolves conflict and state issued Student Identification information
using MSDE Unique Student Identifier System (USIS);
Updates system-wide SchoolMax school based calendars to include
calculated days of attendance and MSDE reporting;
Performs administrative duties for Electronic Register Online (ERO)
utilized to coordinate and facilitate system-wide in-service training for
record keeping staff;
Maintains and updates departmental website using web content
management system Ektron;
Works collaboratively with other offices, schools and jurisdictions to
develop ways to improve the quality and accuracy of PGCPS registration and
enrollment;
Performs administrative responsibilities for monitoring and updating
internal web based staff portal with departmental updates/documents;
Monitors and maintains accuracy of Administrative Policy/Procedures and
Office bulletins;
Provides guidance to schools in resolving issues of residency and
registration questions;
Provides services and responds to daily requests by parents and the
community for explanation of matters directly and tangentially related to
registration policies, procedures, and decisions;
Monitors expenditures with respect to budget limitations; confers with
superior about the status of accounts and initiates reallocation of funds;
Attends local, state and other stakeholder meetings to maintain
compliance on all changes in statewide pupil accounting requirements and
procedures;
Provide direction to support staff for ongoing departmental initiatives;
May train employees in the procedures of entering data, registration and
student enrollment;
Assists with expediting the work of the department; following up with
personnel to assure the timely completion of correspondence and reports, and
assists with determining the status and progress of special projects; and
Performs other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Strong knowledge of pupil accounting and reporting principles and
practices;
Strong knowledge of student enrollment policies and procedures;
Extensive knowledge of personal computers and software applications:
Excel, Word and other Windows applications;
Ability to make decisions pertaining to state and local policies and
procedures within established principles and guidelines;
Possess the ability to prepare reports, using Excel and Word and perform
various analyses;
Ability to work effectively and amicably with various departments and
administrative personnel;
Ability to coordinate work with other employees, providing direct
instruction or supervision, as assigned;
Independent judgment based on an understanding of organizational policies
and activities;
Ability to communicate effectively orally, by phone, in person, and in
writing;
Ability to represent the department and PGCPS in a friendly, courteous,
and professional manner; and
Good knowledge of state laws and local regulations relating to
enrollment; and excellent problem-solving and analytical skills.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
High School Diploma/GED
required. Associate's Degree preferred
or any equivalent combination of experience and training which provides the
required knowledge, skills, and abilities.
Minimum of three years progressively responsible experience in student database
management; Microsoft Office Suite
(Excel, PowerPoint, Word and Access), Google, Google Docs, report generating
software, and be skilled in the use of technology for work related research.
Experience with USIS systems to include Oracle, ERO, and other PGCPS technology
platforms.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.