Under direction, provides services and responds to daily requests by school system personnel, parents, and the community for explanation of matters directly and tangentially related to student record policies, procedures, and decisions. Work includes providing in-service, conducting audits, and managing diploma certificate issuance

 

Monitors student records retention/microfilming;

Works closely with registrars, high school and middle school guidance secretaries and elementary secretaries on student records concerns;

Assists in the review of all system procedures and directives for conflict with existing records, policies/procedures and shares suggestions/corrections;

Assists with transcript retrieval when necessary;

Oversees diploma and certificate issuance for all county high schools and special education centers;

Develops, designs, and revises diplomas, Certificates of Merit, and other certificates, as needed;

Reviews diploma bids and make recommendations to Purchasing Department;

Participates in updating the Student Records Guidelines;

Solicits system personnel input and addresses the need for change or improvement in services;

Provides factual information to school system personnel and the public regarding record inquiries;

Assists in developing in-service programs for elementary and secondary clerical, administrative and guidance personnel; and

Performs additional duties as requested.

 

 

 

Considerable knowledge of Board of Education policies, school system administrative procedures and related state and Federal statutes and regulations as related to student records;

Ability to develop and conduct staff workshops;

Ability to work independently and to exercise initiative in carrying out duties and responsibilities;

Excellent oral and communication skills ;

Excellent human relations skills; and

Effective interpersonal skills.

 

 

 

Bachelor’s degree in education, administration or related fields with work experience in student records; or any combination of experience and training that provides the required knowledge, skills and abilities.

 

 

None Required.



No direct supervisory responsibilities.



The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.




The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.




None.