POSITION SUMMARY:
Under
the direction of the Director of Human Resources Operations and Staffing, the
Recruitment Assistant works as part of a team and provides high quality and diverse
administrative support for strategic human capital reform activities,
specifically recruitment, Human Resources functions and transactional services
that spans the recruitment lifecycle (source, recruit, assess, interview, refer
and hire). This position assists with
the implementation of high volume sourcing programs and works closely with
various Human Resources offices, departments and schools. The Recruitment
Assistant provides exceptional customer service and serves as a liaison to
other departments, staff and customers. Communicates with staff and customers at
various levels, and utilizes a variety of technologies in the performance of
assigned duties.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Supports the accomplishment of the Human
Resources Division mission and objectives by completing diverse and complex
administrative duties that support the employment life cycle and transactional
employment functions;
Establishes and maintains a strong, positive working relationships with all
customers and staff to support the delivery of efficient and effective Human
Resources services (best practices);
Implements
processes, standard operating and administrative procedures, negotiated agreements,
local, state and federal regulations;
Assists
with sourcing, recruitment and talent acquisition systems and programs to
support building high quality talent pools to fill vacancies;
Troubleshoots
customer issues and supports the transition of candidates to staffing teams,
administrators and hiring managers;
Performs
administrative duties to include but not limited to candidate screening,
posting positions, data entry, scanning, researching and updating job
sites/banks and applicant tracking systems;
Researches sources and potential talent pipeline opportunities
talent pipelines and provides requested information to recruitment staff,
staffing teams and hiring managers/administrators;
Tracks, gathers and compiles candidate materials to
facilitate completion of the application and screening processes;
Drafts and prepares memos, correspondence,
forms and other documents, materials and
presentations, reviewing for accuracy and completeness prior to submission;
Supports day to day office functions by
scheduling and coordinating appointments and meetings, arranging travel, and
processing assigned business actions;
Answers phone, conducts business using various
forms of communications to disseminate information and assist customers;
Assists with data collection, creates and
maintains spreadsheets and accurately compiles, organizes, and prepares
information for various projects, reports, meetings and presentations;
Organizes, prepares and maintains Human
Resources records and data related to the various phases of employment;
Prepares and processes applicant and employee
files and assists with onboarding;
Assist office and school based staff by
responding to general inquiries and provides support related to Human Resources
functions;
Assists with recruitment and selection
activities to include but not limited to screening postings, scheduling
appointments, coordinating candidate events and selection panels, etc.;
Completes special administrative projects as
assigned;
Utilizes all Human Resources information
technology and adapts to new technologies quickly; and
Performs other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Must be able to
multi-task and quickly analyze issues, shift priorities, and cope with
ambiguity in a fast paced environment;
Must be able to
interact positively with all levels of staff and a
broad base of customers;
Must have
successfully completed classes or course work resulting in proficiency in
Microsoft Office Suite (Excel, PowerPoint, Word, etc.) report generating
software and other human resource technologies and be skilled in using the
Internet for work related research;
Cultural sensitivity and
collaborations with others along with effective oral and written communication
skills with a focus on accuracy and high quality customer service; and
Ability to maintain confidentiality.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
High School diploma
or GED required; Associate’s Degree preferred. Must have a minimum of two (2)
years of Human Resources related administrative experience, preferably in a
high volume office.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
Highly demanding and fast-paced, frequently required to work long hours. Annual leave may be limited during specified timeframes. The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.