POSITION SUMMARY:
Performs varied and responsible work in the registration,
transfer of students, and preparation and maintenance of student records for
International Student Office. The incumbent performs work in accordance with
established regulations and policies, and are expected to exercise mature
judgment and tact in working with confidential information. The registrar
demonstrates the ability to assume increasing responsibility, assemble and
organize data and prepare reports from this data. Work may include assignments
in support of other administrative program activities such as data entry,
guidance and library.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Establishes
and maintains a comprehensive records system for students, including
withdrawals and graduates; prepares folders and forms, and enters subjects,
grades, credits, test information, unit summary, and summary of attendance;
Checks
records of incoming students to ensure proper grade placement; carries out
contacts with new students and their parents and/or previous school to obtain
information; assists in evaluating transcripts of students out-of-state and
out-of-county to establish credit and grades;
Assists
in checking records to assure that students are meeting specific requirements
of graduation, and refer cases as necessary to counselors; records program
changes;
Organizes
and maintains cumulative folders of incoming students, in-school students,
withdrawals and graduates;
Prepares
transcripts for college, employment and other requests, and keeps record
thereof;
Prepares
diploma lists and assists in checking diplomas for accuracy, reviews graduates’
records for accuracy prior to microfilming;
Computes
statistical reports associated with surveys and research; computes grade point
averages;
Processes
a variety of student and school administrative information and data using
remote terminals;
Processes
a variety of typing in connection with the forgoing duties; and
Performs
other general office and related duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Considerable knowledge of modern office practices,
procedures with specific reference to keeping records, through knowledge of
school curriculum and course credit system;
Good knowledge of business English, vocabulary, spelling
and arithmetic;
Previous experience in or ability to learn information
processing and data entry from remote terminals;
Ability to type at the established rate of speed;
Ability to organize and assemble data and prepare
reports;
Ability to work independently;
Ability to use sound judgment; tack and courtesy; and
Must be in good physical condition.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Completion of a standard high school diploma or GED with
considerable experience in performing general clerical work of a progressively
responsible nature; some of which shall have involved the maintenance of
student records; or any equivalent
combination of experience and training which provides the required knowledge,
skills and abilities.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.